Notice of Opportunity to Perform FEMA-Reimbursable Tasks of Flood Debris Collection and Removal in Mora and San Miguel Counties

SANTA FE- The New Mexico Department of Transportation (NMDOT) is requesting interest from licensed and bonded parties to collect, remove, and dispose of flood debris from county and private lands located in Mora and San Miguel Counties.  The NMDOT’s request for interest is in conjunction with approval by the Federal Emergency Management Agency (FEMA) to include flooding impacts in New Mexico’s disaster declaration for counties affected by wildfires related to the Hermit’s Peak/Calf Canyon Fire.

Qualified Providers:

Interested parties must be able to demonstrate or attest to the following:

1. The ability to timely provide essential labor and equipment to safely collect, remove, and properly dispose of flood debris (including, but not limited to soils and sediment, rocks, boulders, trees, logs, and other vegetation, etc.) from county and private lands located in Mora and San Miguel Counties. In some locations, soil may be contaminated and will require additional care in handling, removal, and disposal.
2. The ability to perform related work, which includes but is not limited to cleaning existing retention/detention ponds, acequias, arroyos, and culverts, including on private property, building earth berms, and placing sandbags and concrete wall barriers to mitigate future drainage issues and to protect infrastructure, and properly utilizing authorized disposal and stockpile locations. 
3. The ability to provide essential equipment, materials, and work force, including to maximize the use of state contractors and subcontractors, to perform the described work.
4. The possession of essential equipment within the State of New Mexico or in proximity, including frontend loaders, motor graders, backhoes, bulldozers, excavators, chainsaws, and dump trucks. 
5. The ability to timely acquire essential temporary work permits for access onto properties from which flood debris will be removed and related tasks performed.
6. The ability to absorb the costs through the completion of the project to collect, safely remove, and properly dispose of flood debris pending reimbursement by FEMA.
7. To be adequately bonded and insured, including that the NMDOT be identified as additionally insured.
8. Previous experience working on FEMA-reimbursable projects, including identifying and navigating required steps for FEMA reimbursement, securing approval, and complying with FEMA debris removal criteria, contracting eligible third-party monitors, and maintaining expenditure reports.
9. The capacity to substantively initiate collection, removal, disposal, and related work within two (2) weeks following issuance of a notice to proceed.

Letter of Intent Criteria:

1. Name and address, including of business or enterprise, and of primary contact,
2. Email address of primary contact,
3. Phone number of primary contact,
4. Demonstration or attestation the interested party meets the criteria of a qualified provider, including a narrative describing the party’s ability to meet all essential qualifications, and
5. An itemized list of costs/materials/personnel needed for the various anticipated tasks.
6. List of references to attest to interested party’s previous experience in working on FEMA-reimbursable projects, including with regards to operations of collection, removal, disposal, and related tasks.

Letter of Intent Submission:

The Letter of Intent must be received by the NMDOT no later than 12:00 p.m., Monday, August 22, 2022.

Please email your letter of intent to the Office of the Cabinet Secretary, New Mexico Department of Transportation, P.O. Box 1149, Santa Fe, NM 87504-1149; or hand deliver to the Office of the Cabinet Secretary
at 1120 Cerrillos Road, Santa Fe, NM 87504; or email to
Christina.Baca2@state.nm.us.

We appreciate your time and attention to this request. Please send any questions to Christina Baca, New Mexico Department of Transportation, at Christina.Baca2@state.nm.us.